There are two DBS Options offered by the Disclosure and Barring Service and a Basic Disclosure provided by Disclosure Scotland (covering the entire UK) to choose from. However, you may find that you are not eligible for all. We have prepared this simple guide to help you choose the correct Criminal Record check for you. If you are still not sure which you require a member of our team will happily talk you through the process and advise on what suits your requirements.
- Q1. Do you or your Employees…
- Work with Children?
- Work with adults at risk?
- Carry out a role that specifically requires you to have a disclosure?
You can proceed with a Basic Disclosure
Involved in regularly caring for, training, supervising, in sole charge or working with children /vulnerable adults. You require an Enhanced Disclosure
A profession as specified in the Exceptions Order to the Rehabilitation of Offenders Act 1974, you require a Standard Disclosure
Once you know what type of CRC you require your application can be processed via our online system. However, you will need to provide a digital copy of your passport or driving licence which shows your date of birth, your National Insurance number as well as a utility bill, bank, mortgage or credit card statement that shows your home address. Ideally we like scanned copies that can be included with your online application.If you do not have access to a scanner at home or work they can be found in libraries, print centers and most stationers. If you can’t find anything else we will accept good quality photographs from a digital camera or smart phone. The DBS Update Service
The Disclosure and Barring Service (DBS) update service lets applicants keep their DBS certificates up to date online and allows employers to check a certificate online. You can register online via the DBS web site at https://www.gov.uk/dbs-update-service as soon as you have your application reference number or you can wait and register with your certificate number. However, you must act quickly as they require you to do so within 14 days. Registration lasts for 1 year and costs £13.00.Spent Convictions
On 26 March 2013, the Home Office announced proposals to amend the current statutory regime in relation to the disclosure of spent convictions and cautions, in light of the Court of Appeal’s decision above, so that old and minor cautions and convictions would be filtered from disclosure. This has led to the following change to the law.The Exceptions Order 2013
The new law amends the existing law by removing most ‘protected convictions’ and ‘protected cautions’ from the exceptions to rehabilitation under the ROA.
- it does not relate to a ‘listed offence’, such as violent and sexual offences
- no custodial sentence was imposed
- the individual has no other convictions (where the individual has more than one conviction, all convictions will be included on the certificate)
- it was received by a person aged under 18 at the time of the conviction and five and a half years or more have elapsed
- it was received by a person aged 18 or over at the time of the conviction and 11 years or more have elapsed.
A caution is a ‘protected caution’ if:
- it does not relate to a listed offence
- it was given to a person aged under 18 at the time of the caution and two years or more have elapsed
- it was given to a person aged 18 or over at the time of the caution and six years or more have elapsed.
Employers will not be able to take certain old and minor cautions and convictions into account when making decisions about any individual (see ‘The Filtering Rules’ section above).
Job application forms will need to reflect the filtering changes so that:
a) employers ask the right questions.
b) employees give the right (legally accurate) answer. Employers are encouraged to include the paragraph below in their standard application forms: ‘The amendments to the Exceptions Order 1975 (2013) provide that certain spent convictions and cautions are ‘protected’ and are not subject to disclosure to employers, and cannot be taken into account. Guidance and criteria on the filtering of these cautions and convictions can be found at the Disclosure and Barring Service website.’*The turnaround time for CRC checks can be increased if you have a common name, have changed your name, have multiple addresses or if you have prior convictions. CRC applications received before 4pm are processed overnight. Other factors such as increased demand are beyond our control and may effect CRC turnaround times and we can not guarantee results within a set time. Whilst we are happy to advise on the type of Criminal Record check required we accept no responsibility for your ultimate selection.